Healthpeak Properties, Inc.
Real Estate Administrator
Scottsdale, AZ - Full Time
POSITION RESPONSIBILITIES
Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:
Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:
- Answer management phones and assist with tenant needs.
- Respond to inquiries by providing routine information and or taking and delivering messages.
- Receive, distribute, and review all purchase orders, track purchase orders, cross reference in Avid, alert management of any problems or unresolved purchase orders
- Plan special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc. and execute with management approval
- Maintain inventory of office supplies and property staff directory.
- Prepare and administer service agreements and collect certificates of insurance
- Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents.
- Research account payable inquiries
- Support Chief Engineer with administrative tasks as needed.
- Monitor work orders and follow up with engineering team to ensure work orders are timely completed
- Compile, review, and process Tenant Utility Billings
- Provide management team with aged delinquency reports, and other reports, as requested.
- Perform other miscellaneous tasks as needed/required.
POSITION REQUIREMENTS
- Must have a minimum high school education. Associate’s or Bachelor’s degree preferred.
- Minimum of 2 years previous commercial property management experience.
- Experience with MRI and Yardi software, preferred.
- General accounting experience and knowledge, including an understanding of A/P, A/R
- Possess professional demeanor and excellent interpersonal and customer service skills.
- Have access to reliable transportation and maintain a valid driver's license.
- Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook.
- Excellent communication skills, both verbal and written.
- Able to demonstrate strong multi-tasking skills
- Ability to work independently.
