Real Estate Administrator
Nashville, TN
Full Time
Entry Level
POSITION RESPONSIBILITIES
Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:
Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:
- Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives, etc.
- Maintain inventory of office supplies and property staff directory
- Prepare and track all vendor contracts. Maintain current vendor list for all buildings and obtain current COI, business licenses and W-9 on all Vendors
- Assist with preparing and administering service agreements
- Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
- Responsible for accounts payable, accounts receivable and reporting
- Maintain property files in Box/Compass/etc.
- Assist PM’s with entering new contracts into Quickbase for TI, Capital and Insurance related projects
- Interact and correspond with tenants to address problems or complaints, as it relates to janitorial, maintenance, accounting, etc.
- Occasionally assist Property Manager with AR collections
- Obtain and track expired Tenant COI’s
- Run reports in ETS/Prism to ensure work orders are completed in a timely and satisfactory manner
- Compiling and reviewing Tenant Billings and other miscellaneous charges
- Provide management team with aged delinquency reports and send delinquency letters
- Additional miscellaneous items as requested by Management
POSITION REQUIREMENTS
- Must have a minimum high school diploma or GED, an associate’s or bachelor’s degree preferred
- Previous exposure to commercial property management
- Experience with MRI and Yardi software preferred
- Previous exposure to real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
- Possess professional demeanor and excellent interpersonal and customer service skills
- Have access to reliable transportation and maintain a valid driver's license
- Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
- Excellent communication skills, both verbal and written
- Ability to work independently
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