Real Estate Administrator

Nashville, TN
Full Time
Entry Level
POSITION RESPONSIBILITIES
Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:
  • Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives, etc.
  • Maintain inventory of office supplies and property staff directory
  • Prepare and track all vendor contracts. Maintain current vendor list for all buildings and obtain current COI, business licenses and W-9 on all Vendors
  • Assist with preparing and administering service agreements
  • Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
  • Responsible for accounts payable, accounts receivable and reporting
  • Maintain property files in Box/Compass/etc.
  • Assist PM’s with entering new contracts into Quickbase for TI, Capital and Insurance related projects
  • Interact and correspond with tenants to address problems or complaints, as it relates to janitorial, maintenance, accounting, etc.
  • Occasionally assist Property Manager with AR collections
  • Obtain and track expired Tenant COI’s
  • Run reports in ETS/Prism to ensure work orders are completed in a timely and satisfactory manner
  • Compiling and reviewing Tenant Billings and other miscellaneous charges
  • Provide management team with aged delinquency reports and send delinquency letters
  • Additional miscellaneous items as requested by Management
POSITION REQUIREMENTS
  • Must have a minimum high school diploma or GED, an associate’s or bachelor’s degree preferred
  • Previous exposure to commercial property management
  • Experience with MRI and Yardi software preferred
  • Previous exposure to real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
  • Possess professional demeanor and excellent interpersonal and customer service skills
  • Have access to reliable transportation and maintain a valid driver's license
  • Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
  • Excellent communication skills, both verbal and written
  • Ability to work independently
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