Administrative Assistant
Englewood, CO
Full Time
Entry Level
Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts.
POSITION RESPONSIBILITIES
Job responsibilities include but are not limited to:
POSITION RESPONSIBILITIES
Job responsibilities include but are not limited to:
- Answer management phones and assist with tenant needs
- Respond to inquiries by providing routine information and or taking and delivering messages
- Receive, distribute, and review all purchase orders, track purchase orders in Workspace, alert management of any problems or unresolved purchase orders, and run monthly reports
- Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc
- Maintain inventory of office supplies and property staff directory
- Monitor outside vendors for compliance of contracts and certificates of insurance
- Assist with preparing and administering service agreements
- Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
- Responsible for accounts payable, accounts receivable and reporting
- Organize and code invoices
- Assist Chief Engineer with update of electrical analysis worksheet as utility invoices are received
- Responsible for issuing Purchase Orders (POs), tracking, and assigning the POs to invoices as they are processed for payment
- Compiling and reviewing Tenant Billings and other miscellaneous charges
- Provide management team with aged delinquency reports and send delinquency letters
- Competitive benefit package and pay rate commensurate with experience: $22.84 - $25.24/hour
- Must have a minimum high school education. Associate’s or Bachelor’s degree preferred
- 1-2 years previous commercial property management experience, including internships
- Experience with MRI and Yardi software
- Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
- Possess professional demeanor and excellent interpersonal and customer service skills
- Have access to reliable transportation and maintain a valid driver's license
- Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
- Excellent communication skills, both verbal and written
- Ability to work independently
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